At Dobermann Rescue UK and Europe we are committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information about people who visit our website, complete home check reports or email the charity, and how we use this personal information.
We may update this policy so please check the policy occasionally to ensure that you are happy with any changes. By using our website, completing home-check reports or emailing us you are agreeing to be bound by this policy.
Any questions regarding this policy and our privacy practices should be sent by email to email@example.com or by writing to:
Dobermann Rescue UK and Europe, 3 Minton Street, Wolstanton, Newcastle under Lyme, ST5 0HF
Who are we?
Dobermann Rescue UK and Europe is a registered charity committed to providing a safe haven for abandoned, abused, and neglected Dobermanns and finding them loving, forever homes
We are registered in the UK charity number 1169697
What type of information is collected from you?
We currently collect and process the following information:
- Personal identifiers: name, address, email address, phone number and age, and in relevant cases bank details.
- Family details: how many children reside at the property and their ages.
- Your experience: with the Dobermann breed or other large breed.
How we get the personal information and why we have it
The personal information we process is provided to us directly by you for one of the following reasons:
- We need to know where you live so that we can complete a home-check.
- We need to know your email address so we can respond to your application to adopt or foster a Dobermann.
- We need to know your phone number so we can speak to you about a possible match to your application and so the home-checker can contact you to arrange a suitable time to visit.
- We need to know the applicant is over 18 to adopt or foster a Dobermann.
- We do not hold any personal information for children aged 18 or under.
- We need to know about the number and ages of the children in the home as some dogs are not suitable to be rehomed with children.
- We need to know about your breed related experience as the Dobermann may not be suitable in certain settings.
- We need your personal information if you are applying to volunteer or work with us.
- We need you to verify that you are a UK taxpayer to reclaim Gift Aid from HMRC.
- Emails and post.
We use the information that you have given us to:
- Find the best match for your environment and circumstances from our available Dobermanns.
- Complete a home-check and validate the information provided by you on the adoption/rehoming application forms.
- Reclaim Gift Aid.
- Bank details in the event of a refund or payment for services or goods.
- Manage any complaints or requests for information (e.g. GDPR subject access requests).
We may share this information with our volunteers, contractors, foster families and The Animal Team transport company.
Who has access to your information?
We will not provide your information to third parties.
Where is your information stored?
All the information is stored securely.
Under the General Data Protection Regulation (GDPR), the lawful basis we rely on for processing this information are:
(a) Your consent. You can remove your consent at any time. You can do this by contacting us, the contact information is at the top of the page.
(c) We have a legal obligation
(f) We have a legitimate interest.
- We collect the information from your adoption application form for one of our dogs.
- We collect this information so that we can match a dog in our care with the information you have provided on the adoption application form. This is vital information as not all dogs we have in our care will be suited to the environment and lifestyle information contained in the adoption application form.
- To manage any complaints and comply with UK/European Data Protection Legislation.
We only pass information to our direct volunteers, foster-carers contractors, home-checkers, and The Animal Team transport company if necessary.
Your data protection rights:
Under data protection law you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at firstname.lastname@example.org you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you may make a complaint to us at email@example.com
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Email: firstname.lastname@example.org Helpline number: 0303 1231113
ICO website: https://www.ico.org.uk
Review of this Policy
We keep this policy under regular review. This policy was last updated on 3rd July 2023.